Single source justification memo sample


single source justification memo sample Such determinations can only be made through full and open competitive processes. Thus, the requirement to post a brand-name justification would not Government In either case the letter declaring the emergency must include the following information: Sample Letter. Mar 27, 2014 · "8AN 8(a) Sole Source : Report this code for actions with the Small Business Administration pursuant to FAR 19. The specific instances requiring the use of a Justification Memorandum are described below. Carefully review and edit templates to ensure appropriateness for your project at hand. uw. Single-sourcing? What to do with an authorised form £1000 to £5000 Manager or All sole source item selections must be approved by your respective Service Headquarters. identify the other vendors/products considered; 3. Fig. Apr 16, 2014 · The Department of Defense (DOD) class justifications included in GAO's sample were used primarily for the acquisition of weapon systems or related subsystems and components. The following will not validate a Sole Source transaction : Any price components, including preferred pricing, claim of best price, and/or budgetary constraints Sole Source/Proprietary - Approved Justification Memo Attached: STANDARD : 531705: TELEMATE NET SOFTWARE LLC: 8,099. Sole Source Justification and Approval (J&A) Letter Write a sole source justification letter with sentences providing only this information. Public Sector Policy and legislation dictates that goods, services and works must be bought where feasible through genuine and effective competition. sole source contract One possible strategy for implementing single molecule peptide sequencing. The following is step-by-step outline that describes the sections and verbage to justify an award: Letter of Justification is written to justify some funding or extension of current contracts. Questions may be directed to Ms. The documentation is to include the following: Statute references: WAC 236-48-003(27) and WAC 236-48-005(3). I certify that statements checked and information provided above are complete and correct to the best of my knowledge. The plan is the blueprint for conducting the source selection and specifies how the source selection activities will be organized, initiated, and conducted. Sole Source Training Video Vendor Performance Evaluation. 101 and 3. The competitive process is always an alternative to sole source procurement, and may be more expedient than this documentation process. B. Wireless Device Authorization Form. 10 Jun 2020 Learn about sole source justifications, and when and how to submit be good reason for a sole source, we enter into a purchase contract only  Note: Time constraints will not be considered a factor if the award recipient has not sought competitive bids in a timely manner. A sole source justification must be provided to and approved by the Director of This must be substantiated by a letter from the vendor or some other means An example of a justification for a propriety purchase would be that a change in  purchasing from a specific supplier. The Minister of Finance and Economic Planning issued guidelines on 17th September, 2004 to explain the process for application of Single Sourcing. The University’s purchasing policies incorporate the federal Single/Sole Source Justification Form . I agree with most of the previous comments, that ultimately it is a strategic decision which path to take. com! Math Facts Pro provides software as a service. (iii) The requirement for a determination for a single-award BPA greater than $100 million is in addition to any applicable requirement for a limited-source justification at 8. Single Source Procurement Using Public Funds Already Approved By Parliament Preamble The Act requires institutions to secure approval from the Board before they adopt single source procurement. 3 ) that justifies and obtains approval for contract solicitations that use Other than Full & Open Competition (FOC) . The good/ service/construction is only available from a SINGLE Source. ucdavis. sole source justification request form Instructions: Briefly describe the items or service requested and list in detail the reason for requesting the Sole Source designation. 405-6 . SECTION B – Cost Price Reasonableness. Varda MS, MBA, CPPB Objectives What determines a Sole Source Justification of a Sole Source Sample Justification for Other Than Full and Open Competition, Succeeding Lease U. About 90 percent (59 of 65) of the class justifications in our sample cited only one responsible source as the exception to competition, generally because the Response: The Councils determined that it is appropriate to post the justification and documentation for brand-names at the time the requirement is established, i. Sole Source (Release of RFP to Contract Award) Record of Changes: Record of Changes Version Effective Date Summary 1. >$25,000 Require basis for supplier selection; justification of selected/sole source or lack of competitive bid; reasonable price, Complete A or B & C Contracts $2,500 & > FAR 13. 8, or directly with an 8(a) contractor pursuant to a memorandum of understanding between the SBA and the reporting agency per 219. About 77 percent covered specific weapon system development, production, sustainment, or modernization efforts; about 14 percent covered logistics support of multiple weapon systems or training systems; and the remaining 9 Sole Source Justification. Sole Source /Single Source Justification Form: (Waiver of competitive bid requirements) The Federal Uniform Guidance Procurement Standards identify “Procurement by noncompetitive proposals” - as an acceptable method of procurement under a limited number of circumstances. It does require a justification in the file as to why the contractor is entitled to a higher price, and of course if the contractor is, then the contractor must submit cost data to support the higher price Sep 26, 2017 · A sole source provider is one that alone fulfills the government's needs for a particular product, part or service. 5. Compatibility. Purchasing Services will work with the requesting department to develop and incorporate the scope of work into UVM’s RFP template. 11 . Statements that a supplier has the best capability or offers the lowest price are not bases for a sole or single source justification. AR Tab 10. As it has been developed A sole source justification must be completed whenever competition is not sought for a purchase $3,500 or more. The burden of proof to justify sole source procurement falls to the requester who should prepare a document called Sole Source Justification and Approval (J&A). TABLE OF CONTENTS. In either case, the procuring department should begin by developing a statement of work/scope which defines the commodities, technology or services it is seeking to acquire Jan 30, 2016 · Us Nsf Sbe Bcs Bernard Sample Proposal. Include factual examples and data to support conclusions. co within Sample Justification Letter To Hire New Employee Sample Justification Letter To Hire New Employee 2018-07-04 02:27:19 The feeling of being understaffed is the most frustrating aspect of managing a team. sole source letter template microsoft word 2/18/2015 1 Sole Sources Contracting without Competition Presented By: Kristy D. The software to view and print Adobe Acrobat documents is available free from the Adobe Web site To get a free copy of the software, click the “Get Adobe Reader” image. here is a draft letter you can use to request approval. 3 $2,500 to Category Two: Use good purchasing practices* which must include,. e it goes Justification Letter March 20, 2013 Grant and Grant Year: UASI GY 2010 Because PPES is a Sole Source Provider, if this were a Pennsylvania transaction, under Sample of Letter to Request Reasonable Accommodation Author: Alison Draper Last modified by: Alison Draper Created Date: 2/21/2006 8:11:00 PM Company: Disability Law Center Other titles: Sample of Letter to Request Reasonable Accommodation AcqNotes: Sole Source – Justification and Approval. To: From: Subject: SEC's Use of Justifications and Approvals in Sole-Source Contracting, Report No. Describe the proposed supplier's unique capabilities and explain why this is the only source  a justification of the need for an item that is unique, and that uniqueness A Sole Source letter on company letterhead must be obtained from the vendor and Procurement Director Approval: A good faith review of available sources for the  Exhibit 8: Sole Source Justification Template . “ Source Selection Information – see FAR 2. Jun 14, 2007 · Sample Memo Summary: This handout will help you solve your memo-writing problems by discussing what a memo is, describing the parts of memos, and providing examples and explanations that will make your memos more effective. 3276 | Fax 303. Sample Hike Letter Format Valid Justification Letter Format Example. 507 This memorandum transmits the U. were a single source because "'the activities occurring at these sites all assist in supporting" the main manufacturing operation of the company); Memo from Robe1i G. NOTE: Sole source justifications are to be supported by factual statements that will pass an internal or Federal audit. Name of Service Center/Division . must complete the information below and attach a written memo with appropriate supporting documentation to justify this request. Avoid Sole & Single Source Procurement. A sole source justification letter must be completed and signed by the requesting faculty member, principal investigator, or researcher. Feb 19, 2016 · Justification for Non-Competitive Procurement 20 1 3-DN-BX-0074 Yes Non-competitive bid (Sole Source) Does the budget include purchases with a single vendor that totals over $ 100,000? Yes Are there vendors in the budget which may cumulatively reach $ lOOK? Yes Brief description Award No. 00: MR10569 Shade Shelters Phase II at Falcon Jan 21, 2011 · FAR 13. A Sole Source requests should not be justified on the basis of: A lack of advance planning Concerns related to the amount of funds available for the acquisition of the goods or services Previously non-competitively bid contract In addition, the issuance of a Sole Source is NOT a quick way to procure something!!! Sole Source Justification Sample. JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION . 106-3(b) (3)(i). Please also save your completed Sole Source Form as a Word document in case Procurement Services needs you to email it to them once they receive the requisition. conference justification letter template. Our business has been in operation since 1989 and is located in Caldwell, Idaho. JUSTIFICATION FOR SOLE SOURCE (Simplified Acquisitions <$150K) The service or material listed on <document number> is sole source and competition is precluded for reasons indicated below. Website: FAR Subpart 6. Use of a letter RFP does not relieve the contracting officer from complying with other FAR requirements. We would like to thank sole source memorandum and approval, from the. after breakdown, storm, fire, H&S etc. Sole Source Justification Letter Sample Awesome Letter Justification. mathfactspro. A sole source justification is not required for purchases of personal and professional services under $3,500. However, Procurement may waive the competitive process and approve sole source purchases provided the requestor can adequately justify its use. Brand preference, preferred favorite or "only source known" are not qualifying sole source explanations. There are no substitutes available for this material or service. Sole Source /Single Source Justification (Required for Requisitions is in jeopardy) Use of specific supplier is identified in writing as a requirement of the  Single/Sole Source Justifi cation Form. Replacement Part. EPA Region 8 Air Program, August 27, 1996, at 3 (explaining Solicitations with a Source Selection Plan approved by the Source Selection Authority prior to May 1, 2016 may continue to use the procedures dated March 4, 201 1. ) over a certain monetary threshold requires a multi factorial explanation on why said items can only come from one source. No other type of supplies or services will suffice or are compatible with University needs. This form must be used as justification for a purchase from a sole and single source Sole and single source are not to be utilized to circumvent procurement For example, a customer letter, memo or email specifically directing this vendor . Comparison of previous UH purchase order and contract prices with current proposed price for the same or similar items. We specialize in printed materials for the veterinary, medical, construction, trucking and automative industries. This is clearly a non-competitive procurement method, and it should be used only under exceptional circumstances, namely: • for emergency situations; • when only one firm or individual is adequate justification for a sole source contract. Sole source requests may not be used for the purpose of expediting a purchase which otherwise would not qualify as a sole source. Sole Source-Sole-Source Purchase Justifications. "Sole Source Justification" or "Sole Source Justification and Approval" is proper, because that is what it is if you are soliciting and negotiating with only once source and that is how such acquisitions are referred to in FAR 13. (List supporting information in “Additional Detail/Explanation”. The Oklahoma City-based laboratory has received COLA (Commission on Laboratory Accreditation) accreditation, along with the Laboratory Excellence Award for their commitment to quality Sample Justification Letter This is a suggested template for a letter you can draft to request employer support for your attendance at Vet Court Con, December 2-5, 2013 in Washington, DC . Transmittal Letter . Uniqueness A company that produces a unique product or offers a one-of-a-kind service that no other company affords can be used as a sole source provider for a government project if that item or service is needed. To: Name of your manager and/or person who would approve your request . Dec 02, 2014 · Sole source contracts and amendments must be accompanied by documentation justifying the sole source procurement. 2 Code of Conduct (Sole Source of Supply) (2014-03-01) The content of this section was reviewed and incorporated in sections 3. Long, Director of U. ACKNOWLEDGEMENT/APPROVAL: I acknowledge the University’s requirements for soliciting competitive bids for purchases over $10,000. only one vendor. e. i. 6 and DFARS 217. Devaney Inspector General Subject: Evaluation Report, Sole Source Contracting: Culture of Expediency Curtails Competition in Department of the Interior Contracting (Report No. Purchases for items that cannot be procured through the competitive bidding process because of the existence of a single source of supply or because of a proprietary product must be documented as to why the item(s) is considered sole : How can we open competition to more than a single source Requirements Certification: I certify that the requirement outlined in this justification is a bonafide need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my Sample Prevailing Wage Memo Sample Temporary Salary Increase Memo The Division of Research is committed to a truly comprehensive university where students, researchers, and inventors bring scholarship and innovation to bear for the benefit of the community, the state, and the nation. Q. A "single source"  A "sole source" procurement, as defined by New York State law, is one in which only one vendor can supply the product or service required. If applicable, this Sole Source Justification form must accompany (be attached source for scientific reasons (for example, when a service or item is only An affidavit or sole source letter from the vendor is NOT sufficient documentation that   1 Nov 1997 This procedure outlines the justification required to facilitate approval by the Southeastern Director of Purchasing in establishing in writing only  information in the single source justification memorandum about the selected vendor's justification memorandums of our sample of 30 single source contracts  22 May 2014 SAMPLE. SINGLE OR SOLE SOURCE JUSTIFICATION FORM Description of Product and/or Service: Name of Supplier: Form Completion Date: Notes: Select 1 category under either Single Source or Sole Source. Memorandum To: Secretary From: Earl E. Prior to claiming an item is a single (sole) source procurement, we are now required to post a notice of a proposed sole source procurement on a state website for 14 days. after  Definition A sole source purchase means that only one supplier (source), A sole source justification is required for every purchase over the Direct Buy Limit The following are examples of exemptions from the State's sole source rules. Provide full explanation, complete descriptions, and/or list all relevant reasons where space has been provided. This form is to be completed and submitted with a paper or electronic 1303 requisition to request and provide justification for a single/sole source and/or waiver of competitive bidding for purchase of equipment, supplies, and/or services. Sara Higgins, at 703-614-1255 or sara. ” Compliance with applicable statutory and/or regulatory provisions. For example: (A) If the justification involves urgent and compelling  Each sole source purchase must satisfy the following requirements: a. A single source purchase is one where there are multiple sources of supply, but for specific reasons the item or service must be purchased from a specified vendor. FROM: _____ _____ SUBJECT: Letter of Justification for Purchase over $100,000 . The sole source approval request only needs to meet vendors) are exempted from sole source justification and bidding (evaluation of those contractors will be made during the proposal preparation process). To request a sole source use the Sole Source Request Form and email to Procurement Services at procurement@iastate. Feb 20, 2020 · Justification Memo for Sole/Single Source –See Acceptable Justifications List. com. Sole source: A “sole source” procurement can be defined as any contract entered into without a competitive process, based on a justification that only one known source exists or that only one single supplier can fulfill the requirements. Attachment C. 2. Wireless Device Information. 804-2):-Required for 8(a) competitive or sole source acquisitions >simplified acquisition threshold -Offer and SBA acceptance must be received prior to synopsis, issuance of solicitation, receipt of of the items. The commodity is a replacement part for a specific This form formally records the justification and authority to waive the University’s competitive quotation or tender process to supply the following goods/services. A sole source is when a single supplier is the only one that is capable of providing goods or services. The Requisitioner must attach a letter from the vendor stating that they are the only source for the item(s Oct 18, 2015 · For a sole source, there only exists one source and “by design” you are married to this source “for better or worse”. Please complete all categories and sections that apply. Wire Transfer Form. For Procurement Only . A monopoly is an “Exclusive control of the supply of any service in a given market. 5 million, but not exceeding $57 million, an individual other than the CA shall exercise the approval authority. The requirement to publish a “notice of intent to sole source” resides in statute for most states, and in policy for a few. Provide a brief non-technical description of the supplies/services to be acquired. Nov 04, 2020 · When you request a sole source justification, consider the following: Reasonable price: Even though there may be good reason for a sole source, we enter into a purchase contract only after determining that we will be paying reasonable prices. This can be an item for which a sole source supplier holds the patent, manufactures or distributes the product. higgins2. (More than one entry will apply to most sole source  If justified, the request will be certified as “Single Source” and purchased without formal bidding. Single/Sole Source Justification Form Page 2 Procurement Office Use Only PO Number _____ Date _____ Indicate any savings made available from the sole or single source vendor. 404(d). Once the request(s) are approved, please forward the sole source justification form to your appropriate DLA Troop Support, Tailored Vendor Logistics Specialist. Our software is an intelligent tutor designed to assist teachers who are developing math fact fluency in their students, and it is delivered through our website, www. In exceptional circumstances, an SSJ may be necessary where competition is deemed impractical. a. The Chartered Institute of Procurement and Supply state that, regardless of the product, the costs related to instigating, processing, recording and paying for a single purchase order is around £55. “intent to sole source”) be published. A "single source"  Forty-one jurisdictions participated in the NASPO Sole Source Procurement State, State Comments and Samples of justification forms/templates for sole source a sole source letter from the vendor as the primary justification but will use this  The justification must demonstrate that only one company can perform. To be considered a sole source, one of the conditions specified on the Sole Source Form must be met. 556. 60: Joey Touchet - Predictive Software Maintenance Renewal : D: Sole Source/Proprietary - Approved Justification Memo Attached: STANDARD : 535450: MCHONE METAL FABRICATORS INC: 22,875. For example, if the desired training will teach you how to use an updated billing software program, describe how this knowledge will result in fewer billing errors and quicker customer invoice processing. 105(a)(1) and FAR 13. VI, section 3. Statute references: WAC 236-48- 003  35 years of Maryland procurement experience, including: Only one (sole) source exists for the needed good or service; Typically this is a single source in a A letter saying a decision had not yet been made about exercising the option isn't  Templates by Scarlett Holloway. **(new 8/2019) Sole Source Justification >$50K SOLE SOURCE DOCUMENTATION IS A TWO-STEP PROCESS: The Requisitioner must provide a written explanation and attach it to the requisition detailing why the specific item is needed as opposed to buying a comparable item from another vendor. 74). A brief non-technical description of those salient physical, functional and performance characteristics of the supplies/services to be acquired. Use a formal letterhead and do not handwrite the sole source justification letter. This form must be completed and accompany any requisition of $10,000 or more if the vendor is not selected through a  A "sole source" procurement, as defined by New York State law, is one in which only one vendor can supply the product or service required. OPT and IT Sole Source Requests: Prior to claiming an item is a sole source procurement, we are now required to post a notice of a proposed sole source procurement on a state website for 14 days. May 08, 2020 · Mailing Address. So, an order of £500, split between 3 suppliers, has a real cost of £695. Securities and Exchange Commission OIG's final report detailing the results on our audit of the Commission's use of justifications and approvals in sole-source contracting. If more than one source in a given market exists, a monopoly does not exist. BRAND NAME JUSTIFICATION (ORDER GREATER THAN MICRO-PURCHASE THRESHOLD, CURRENTLY $3,000, BUT LESS THAN SIMPLIFIED ACQUISITION THRESHOLD, CURRENTLY $150,000) This document is prepared in accordance with the requirements of FAR 11. Memo Guidelines: In a signed and dated memo, address these five points below to justify acquisition of services without competitive bids. What makes a good sole source justification:. This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above $5,000. 304(a)(3)(ii) for a J&A over $11. Following are sample justifications: Sole Source Justifications Only known source for acceptable supplies or services. The Requester is responsible for preparing a memorandum justifying use of a 5. As the Contracting Officer, you will decide the format, extent and content of the cost analysis or price Jan 01, 2019 · In the justification letter, describe how a new or improved skill will benefit the business unit. For reference purposes, section 3. Sole Source: When a required product/service can only be purchased from a single source, this document identifies the situation making it impossible to obtain competitive bids. Sole Source Justification Form. Justification and Approval for Sole Source (J&A). A standardization / compatibility justification exists if the good or services required to satisfy the University's needs must be the   Justification and Approval (J&A) - A document required to justify and obtain appropriate level approvals to contract without providing for full and Templates/ Samples/Examples Brand Name/ Sole Source Letter to Customer for Justification. (a)(2)(1) The justification and approval requests for the use of sole source (including brand name) as described in (FAR) 48 CFR Parts 13. RFQ Sample for Equipment (pdf version) RFQ Sample for Equipment (MS Word ? version) RFQ Sample for Services (pdf version) RFQ Sample for Services (MS Word ? version) (e) Letter RFPs may be used in sole source acquisitions and other appropriate circumstances. 3 – Other Than Full and Open Competition Website: DFARS Subpart 206. g. 2 is available in the Supply Manual Archive, Version 2013-7. , there is no new work involved). However, most applications for single source procurement submitted to the. justification letter for employer c ymcdn com. Re: Request for Employee Security Connection awareness service Sample Award Justification NOTE: ALL awards (regardless of amount, unless otherwise specified in an Union Agreement) require a separate written justification to be attached to the AD 287-2. List Price Net Price Savings buyer Comment: buyer Date manager Date justification for sole source purchase. 2008-03, but are subject to change. 51 Integrity Overview and 4. . SECTION A - Sole Source Justification. MEMORANDUM . A sole source must be documented through market analysis and confirmation from the supplier. Jan 15, 2019 · Supplier establishes or maintains an essential engineering, research, or development capability (single source)* An unusual and compelling urgency precludes full and open competition – provide rationale (single source)* Compatibility with other components of a system already in operation – identify existing items (single source)* JUSTIFICATION FOR SOLICITING FROM A SINGLE SOURCE. _____ Licensed or patented good or service. Examples include: Work of exceptional urgency caused by unforeseeable circumstances where competitive tendering would cause unacceptable delay e. A determination by the contracting officer that the order represents the best value to the government consistent with FAR 8. Every order, not on State Contract, that cannot be competitively bid, and is over $2500, must be documented as a sole source. PART 4 AUTHORITIES FOR USING OTHER THAN . 8(a) Offering Letter Guidance (Reminder: Seek assistance from your local Deputy for Small Business) Requirements (FAR 19. Detail the item's component parts that must meet requirements outlined above and why, if applicable, competing products are not equivalent. A sole source cannot be based on quality as this is a subjective evaluation based on opinion. Single, sole, dual, multiple sources of supply all contribute when you segment your products and decide what is Jan 07, 2019 · When composing a formal or business letter, discussion style and also style is key to earning an excellent initial perception. 15. In certain instances, defined below, sourcing has already been performed or, due to administrative costs, formal competition does not provide a savings. (For Simplified Acquisitions < $150,000) 1. imagine-Ex. The attached purchase requisition is for the purchase of computer software and hardware Reasons for Requesting a Sole Source Purchase: ___ This is the only known product or equipment in the market place which will meet this specific need and is available from . In this case, there is only one vendor that provides the items or services the business needs, so the business doesn't have the chance to shop around. Use for all purchases of $5000 or more when low bidder has not been selected. The Programs and Project Management Branch has an immediate requirement to register Brand Name or Sole Source Justification Procurement Services | Campus Box K, P. This pricing issue does not appear to be a sole source problem requiring a sole source justification (i. civ@mail. Complete A or B & C. The Purchasing Department is vested with the authority to approve a sole source letter and associated purchase JUSTIFICATION & APPROVAL PREPARATION GUIDE. Sample Sole Source Justifications. Single Source 1. A written sole source justification must be submitted with the purchase Example: The purchase of a software license which is not available from any other  5 Feb 2018 When purchasing a good, the sole source justification will include a sole distributor, the letter must still come from the OEM and it should state  Directions: Use this form to justify a sole source transaction. JUSTIFICATION FOR SOLICITING A BRAND NAME. 104” are current as of the date of issuance of interim acquisition policy memorandum No. Oct 04, 2018 · Letter of Justification is written to justify some funding or extension of current contracts. COST ESTIMATE REQUIRING OFFICE CERTIFICATION I certify that the attached justification is accurate, and contains complete data necessary to support the recommendation for only one or limited awardees justification and When this occurs, it is called a sole-source and we must document our sole-source justification. 8. by joining your Sole Source J&A form. Insert any additional information that supports this sole-source acquisition. Letter of Justification for Funding Sample. In addition we are required to advertise such notice in a newspaper, once each week for two consecutive weeks. W-EV-MOA-0001-2007) Attached is our report on sole source contracting, the third of three reports on the Provide a clear/concise statement of the facts justifying the award of a single source contract. Supporting documentation is Apr 02, 2014 · JUSTIFICATION MEMO A justification memo is a memo written by an employee or a worker to propose an idea and then goes ahead to defend and justifythe reasons why it should be considered. identified memos based on erroneous information and time To accomplish these objectives, the SAO drew from a sample of  30 Sep 2016 written statement, an advertisement, or a sample of the product. 3304(a)(1): Only one responsible source and no other supplies or services will  These criteria are established by statue and must be documented by a signed memo from end user of the requested services. Box 173361 | Denver, CO 80217-3361 | 303. Sole Brand-Vendor provides sole provider letter. A key document in the source selection process is the Source Selection Plan (SSP). NAME(S) OF PROPOSED SOURCE(S) Deloitte Consulting, LLP 1725 Duke Street Alexandria, VA 22314-3456 TIRNO-11-D-00016 6. b. Characteristic, Explanation. Provide a clear/concise statement of the facts justifying the award of a brand name contract. Sample Justification . PART 3 -REVIEW AND APPROVAL OF J&As5. Exclusive or Unique Capabilities. Army Letter Justification Format Example Policy Memo 7 8 Sample. (D) Purchases $100,001 and greater Purchases at this level are subject to the Request for Proposal (RFP) process. Any budget unit or person professing a purchase must be treated as a sole source procurement should complete a Sole Source Justification Form (3 pages) and submit the form with the purchase requisition and the written price quotation secured from the sole supplier. Oct 02, 2019 · Collection of sole source letter template microsoft word that will completely match your needs. edu or include as an attachment on a non-catalog requisition in Workday. MEMORANDUM TO: The Contract File FROM: [Name of USAID Contracting Officer] DATE: _____ SUBJECT: Justification for Other than Full and Open Competition a) Nature and/or description of action being approved. 804-2; DFARS 219. NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED. Only one bona fide source (monopoly) for the service exists; performance and price competition are not available. Space belwo is limited to size of cell. Wireless Device Relinquish Form The justification must describe why the supplier is uniquely qualified. D. Sole Source – Justification and Approval Justification and Approval (J&A) is a document required by the Federal Acquisition Regulation (FAR) ( Subpart 6. Justification letter is written to the concerned authorities to whom you want to justify business actions. The justification of a project is important, since it is critical when trying to convince or justify the reasons for the elaboration of the research work or Single Source justification. 1099 14th Street NW Suite 700 Washington, DC 20005-3550 USA SAMPLE LETTER (PURCHASES) (date) MEMORANDUM . The main justification for adopting a sole source procurement process is when there is, by definition, only one supplier capable of satisfying the Statement of Work. However, if the CA does not meet the requirements of FAR 6. RE: Justification for State Park Funding . For all purchases, list a reason why competitive bidding cannot be used in the Additional Information section. 0 21 Mar 2013 Baseline standard process reviewed and approved by Standards and Process Board on 21 Mar 2013. state clearly the specific elements that differentiate the selected vendor/product in a way that the College requires and in what way no other vendor/product can provide; 2. Easily fill out PDF blank, edit, and sign them. Upon receiving the Sole Source Justification Checklist the Purchasing This is the sole provider of a licensed or patented good or service. Examples of waving the competitive bidding requirement include:. Recommending a supplier with a higher price can be explained using one or a combination of the following: Research Continuity , Unique Design , Compatibility , One of a Kind , University Standards Justification and Approval for Sole Source (J&A) Limited Source Justification (LSJ) Business Cost Proposal Instructions; Technical Proposal Instructions; CO appointment memo to COR; COR contract file contents; Simplified Acquisition Map and Job Aid; Statement of Work Template (Describe the rationale for the justification and why this contractor's unique qualification require the use of this source alone) 5. Sole Provider Letter Download Moleculera Labs, Inc. 5 million and required approval at the highest level—the senior procurement executive of the DOD component. Mar 07, 2018 · The efforts to solicit will need to be included in the sole source justification, and possibly attached to the requisition as backup. When writing a formal or service letter, presentation style and style is vital to making a great impression. If the basis for the justification is timeframe, a discussion of uniqueness should not be made or alluded to. Sole Source-. SINGLE SOURCE JUSTIFICATION FORM. 00 or more via competitive bid. 811. State whether the contract is sole source or competitive bid. Exceeding page limits. TO: Debbie Abell . ) ___ Only this vendor can provide necessary services because of unique expertise required. SAMPLE ANSWER TO QUESTION #1: This procurement for  2 Jun 2015 This [Sub]contractor has been doing this work for us for over 5 years” “The Principal Investigator's name is well recognized within the scientific  Sole Source Justification Request Form. 3. I understand that the processing of this Sole-Source Justification precludes the use of full and open competition. Dear Mr. b) A description of the supplies or services required to meet USAID’s needs (including the estimated value). Template: Justification & Approval (J&A) Template – 13 Sept 2017. I have gathered the required information, have made a SOLE SOURCE JUSTIFICATION FORM. Budget justification templates. There are two reasons for requesting a The Joseph Palmer Knapp Library houses a large collection of material on state and local government, public administration, and management to support the School's instructional and research programs and the educational mission of the Master of Public Administration program. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED. September, 2004 to explain the process for application of Single Sourcing. memorandum containing complete justification and support documentation as directed in initialed entry. source. Agency Name: Agency . Attach additional sheet if needed. There are a number of circumstances within which it is recognized that a sole source procurement is necessary and reasonable. SPD Policy Memo FY13-004: Sole Source and Emergency Procurements Posting - Replaces SPD Policy Memo FY10-008: Sole Source Approval Request Handling 09/16/09: SPD Policy Memo FY13-005: Chief Procurement Officer Registry: SPD Policy Memo FY13-006: New Mexico State Use Act Implementation Update Single and Sole Source Procurements In certain circumstances, a Sole Source or Single Source procurement may be necessary. Here you will find some important and useful practical tips in this regard. This form is used to provide a clinical or technical justification of sole source. Jul 15, 2020 · Source Justification: Documentation that is required if the lowest bidder or lowest pricing submitted by a supplier was not chosen for the purchase. It is very much important to write in your business communication. Writing a good sole-source justification documents how UCSF is making our procurement decisions and allows us to effectively respond to those who scrutinize what we buy; such as our Federal funding agencies and/or State auditors. Recommending a supplier with a higher price can be explained using one or a combination of the following: Research Continuity , Unique Design , Compatibility , One of a Kind , University Standards Oct 18, 2015 · For a sole source, there only exists one source and “by design” you are married to this source “for better or worse”. The Agency Head or Agency Head Delegate must sign if the acquisition is over $50,000. If “Other” you may use the space provided below or attach a memorandum letter of explanation. The good/service/construction has unique or special design/performance features, characteristics, or capabilities that are essential and required to accomplish the project. CERTIFICATION. the specific reasons for selecting this vendor instead of the others -- describe how the product/service uniquely meets the College Updated November 2, 2020: Sole source contracts are agreements between two parties, typically a business and a vendor. mil. Letter Of Justification Army Elegant sole source Justification Letter Sample Lovely Army Memorandum for Memo Template . Sole Source means that a single vendor is uniquely qualified to meet the department or school’s procurement objective and therefore the purchase should be exempt from the competitive bid process. Only one source (or a limited number of sources) will satisfy requirement 6. 10. Why is a sole source justification required? The State of Washington, by policy and law, believes competition is the best strategy to obtain the best Sole Source Purchasing A sole source purchase is one where there is only one vendor capable of providing an item or service, and therefore it is not possible to obtain competitive bids. Documented price comparisons, discounts off published price lists, buyers knowledge of market, Fair source. PART 2 -WHEN IS A J&A REQUIRED4. Save or instantly send your ready documents. The basic principles are: Obtaining the right information up front and avoiding rework; Avoiding duplication of effort and taking advantage of all available resources During this audit we tested a statistically representative sample of sole and single source procurements. SINGLE SOURCE TEMPLATE. Board fail to For example institutions can do this by comparing the proposed cost with  4 Dec 2019 If sole source justification is requested, submits Sole Source For sample letters of justification see Presidential Letter Requirements. Sole Source Justification §41-16-20 of the State of Alabama Bid Law and federal requirements of the Office of Management Budget mandate that the University procure all material, equipment, services and supplies totaling $15,000. Example 1: Only one supplier can satisfy the technical requirements because of unique technical com- petence or expertise. Director of Procurement Services . Single, sole, dual, multiple sources of supply all contribute when you segment your products and decide what is Following are sample justifications: Sole Source Justifications Only known source for acceptable supplies or services. Include substantiating data such as; companies contacted and the reason for elimination, technical data, etc. Unusual and Compelling Urgency 8 Memorandum, or placed elsewhere in the file. " Sole Source is an award-winning greeting card company. 303-2, which does not prescribe a title for the document. If an organization is the sole source for the contract, include an MEMORANDUM FOR: CESAS-CT-P FROM: PM-MM SUBJECT: sole Source Justification for LEED Registration I May 09 l. Sole source purchases are goods and services available from only one supplier. Elegant Informal Report Writing Formal Justification Example Sample (D) It is necessary in the public interest to award the BPA to a single source for exceptional circumstances. A Justification Memorandum may be in any format and should be brief and concise. Refer to the bids and quotations policy at   6 Nov 2013 Req'd for contracts for Services (DPAP Memo, 2/25/13) - provides Independent Government Estimate Sample 7 Sole Source Justification. General Services Administration GSA Region X . Kenyon, I am writing to ask for your consideration about granting the Department of Agriculture $2 million for a multi-year contract with the Wildlife Trust, to assume the role of maintaining the natural wildlife balance within our State Parks. PROJECT NUMBER: Rexus Project Number . In addition, a copy of the itemized budget for the contract amount should be attached to the Sole Source Approval GAN. If not included with this Memorandum, identify where the evaluation report is located. 3 – Other Than Full and Open Competition sample justification letter nadcp home. The Southeastern Director of Purchasing must agree with the justification to The sole source justification should include adequate information to address the elements below. No commitment (including letter of intent), either expressed or implied, can A completed Sole Source Justification Form, must be submitted to the Purchasing. ALP Certified Buyers can approve only up to their delegated authority, but not to exceed $50,000. Justification memos goes beyond proposals where the point or suggestion is made without properly going ahead to justify it. It should be This "brand-specific" and/or "vendor-specific" (single source). What justification is needed to support a Sole Source procurement? A. Using a template without ensuring that its content is applicable to your project. Work of exceptional urgency caused by unforeseeable circumstances where competitive tendering would cause unacceptable delay e. S. Explain why this vendor (and only this vendor) can provide the equipment or service that you need. Here is a draft letter you can use to request approval from management to get your Employee Security Connection subscription. See full list on supplychain. Time constraints may be considered as a contributing factor in a sole source justification however will not be on its own a sufficient justification. Memos · News A sole source purchase is one where there is only one vendor capable of department will be required to complete the Sole Source Justification Form. 1 illustrates a proposed scheme for single molecule peptide sequencing. , when a single-source contract is created or when an order is being placed against a multiple-award contract. Kellam, EPA OAQPS, to Richard R. Sole Vendor/Source Single Supplier Letter Thank you for your interest in MathFactsPro. Download a budget justification template here. The following are examples of bases for sole source acquisitions: The supplies or services  Sole source is a non-competitive purchase or procurement process accomplished justification, sole source justification letter, sole supplier justification,. Sole-Source Purchase Justifications. 2093 This form must be completed for procurements where the basis for the vendor selection is: 1) There is only one specific product or service that can reasonably meet your need. The justification must present a comprehensive explanation of the circumstances surrounding the sole source decision and be signed by or emailed directly from the author. how do you write a job position justification. O. edu Dec 23, 2014 · Justifications and Approvals / Sole Source Acquisitions. Examples of Sole or Single Source Justifications. Of Medical Justification within Sole Source Letter Example – The Best Letter Sample Sole Source Letter Template – Letter Template 2017 intended for Sole … 3. Each sole source purchase must satisfy the following requirements: a. Final determination as to whether products/services will be purchased on a sole source experience and having an alternative source duplicating these capabilities would result in excessive costs. Possible Solutions to Sole & Single Source Procurement 1. If you are making a purchase that is >$10K, you must use the Sole Source form in buyWays and must provide very detailed and specific justification. The form may be approved as follows: Value Who can authorise . The commodity or service has no competitive product alternatives available. C. Written justification should expound on which criteria the proposed source meets and why. The top solution is not to enter into a sole or single source procurement situation in the first place. The good/service/construction is only available from a SINGLE Source. Letter RFPs should be as complete as possible and, at a minimum, should contain the following: (1) RFP number and date; Jul 04, 2018 · Hire Letter Template – Incep. sole source purchase justification DEFINITION: Sole source procurement is one in which only one supplier can provide the commodity, technology and /or perform the services required. See full list on finance. Sole Source Justification >$10K. These themes offer exceptional instances of ways to structure such a letter, as well as consist of sample material to act as an overview of design. State the reason(s) for recommending single/sole source. Click here to return to the form. (Attach additional pages if necessary). The commodity or service must match existing brand of equipment for compatibility. We observed that procurement files do not include supporting documentation for New West Partnership Trade Agreement exception and for the justification of sole and single source procurements. , lists the acceptable circumstances. PART 1 -PREFACE 3. 106 requires competitive bidding for each purchase $2,500 or greater. 00 or more. requisition number: date: department: agency/org #: supplier: item description and reason for sole source (may also be attached as a memo): technical characteristics: reason for requesting sole source: ( ) item must match existing equipment, which is: Sole source justifications (SSJs) are a requirement at most institutions where purchasing items (supplies, equipment, services, etc. March 28, 2012 . Both the validity of the Using a single justification template for all sponsors. 501 requires that you follow the "format" in 6. The rest of this information on this page should be used as guidance for providing this justification. In addition we are required to advertise the NOTE: Please attach your completed Sole Source Form to your requisition (along with any other back-up documents or information). Board fail to For example institutions can do this by comparing the proposed cost with  Examples include: Justification and Authorization (J&A), Determinations and ( e. If the purchase falls below the public bid threshold of $75,000, the information may be submitted by memo or by placing a comment on the header comments of the  In a letter dated October 17, 2012, the ODRA directed the Center and Kevlin to file additional A single source justification (“SSJ”) was executed on August 7, 2012. Specification Sample . 1. it is more precise i. The AES Procurement Handbook has been developed to try to provide as much practical information as   September, 2004 to explain the process for application of Single Sourcing. Most of the class justifications in our sample had a total value of over $85. describe (if single source procurement) how the vendor was selected from the pool of vendors who also provide the product/service; 4. Only by a thorough review of the marketplace including commercial items and nondevelopmental items can our assumptions regarding the specified source’s unique capabilities be validated. The key idea is to selectively fluorescently label amino acids on immobilized peptides, followed by successive cycles of removing peptides’ N-terminal residues (by Edman degradation) and imaging the corresponding decreases of fluorescence But if you are dealing with single source procurement, your options are much less restricted, since it is less difficult to change suppliers . justification letter best sample letter. 3 When the single source procurement is greater than Category Two, 5. This post in this web page is intended to help those who want to write Oct 21, 2020 · The DoD Sole Source Streamlining Toolbox is a living document encompassing over 40 techniques which can be leveraged to increase efficiency throughout the acquisition process. However, because it is out there publically, it is just open to more scrutiny. The FTA Circular 4220, Ch. is a CLIA (Clinical Laboratory Improvement Amendments) certified clinical laboratory offering specialized testing services for autoimmune neurologic conditions. 00 and the criteria for justification for Single/Sole Source purchases. , unpriced orders and letter contracts - see FAR 16. 8), sole source  Sample Justification for Other Than Full and Open Competition, Agency submitted a continuing need letter on date for amount of space rentable 41 U. 501(a)(1) and (2) shall be HSAM Notice 08-02 Request for Bid Sample Contract & Exhibits - SWIFT (3 of 3) Follow-Up Letter for Prevailing Wage Payroll Information Single Source Justification Form Sole Source Purchasing A sole source purchase is one where there is only one vendor capable of providing an item or service, and therefore it is not possible to obtain competitive bids. case a Single/Sole Source Justification Form must be completed and submitted with the requisition. 20 I 3-0N-8X-0074 Niche Vision Sole Source 08/25/2014 Complete Sole Source Justification Form 2020 online with US Legal Forms. Summary of Initial Cost Proposal Evaluation This section should document cost or price analysis as required. Jun 02, 2015 · Tips For Writing Justifications for Single or Sole Source Procurements Published on June 2, 2015 June 2, 2015 • 21 Likes • 10 Comments The single most important part of any justification citing this authority is the market research, (see FAR Part 10). sample recommendation letters for a promotion. 14 Dec 2015 justification for using a sole source selection, and others lacked evidence to substantiate claims. may not be used as a basis for sole source justification. 106 Sole Source Justification Criteria. No other source can provide supplies or services within the requested deadline. The Sole Source Justification Form is to be used by departments and schools to document sole source Jan 13, 2015 · When processing a sole source procurement, 50 percent of respondents require that some form of public notification (i. Contact: University Purchasing, (205) 934-4515 Provide a brief non-technical description of the supplies/services to be acquired. 5 Advance Contract Award Notice (2013-06-01) Acquiring goods, services and construction works from only one source is referred to as: sole-source procurement, single-source procurement, sole-source selection, direct procurement, among others. When contracts will be awarded under 15 USC 637 (FAR 19. The following list of criteria may be used in determining if a sole source situation exists: The source has a unique capability, expertise, facilities or equipment that no other source can provide to satisfy the Laboratory’s requirements. edu Aug 15, 2019 · Standard Process for Contract Award. Provide justification for selection of subrecipient if competitive bids were not solicited. Common justifications for the County's need of sole source procurements include: • Original manufacturer or the basis for our sample selection. This post in this web page is intended to help those who want to write letter of Justification but are not sure to write it in proper format. FULL AND OPEN COMPETITION6. Compatibility exists with existing equipment and/or standardization Sole Source Justification Pursuant to Section 41-16-51 of the Alabama Code, the University must procure all material, equipment, supplies and services via competitive means whenever practicable. The term is used to reference a memo or letter which must be prepared by a requesting department to justify the purchase of certain items or the use of a specific purchasing method. May 23, 2014 · These dollar ranges are current as of the date of issuance of interim acquisition policy memorandum No. 21 Integrity Provisions. Provide any pertinent facts to support your decision (unique qualifications or other rationale for restricting competition –must be verifiable). Examples of public emergencies   The letter must accompany this form. Good Explanation A Justification Memorandum may be in any format and Oct 04, 2018 · Letter of Justification is written to justify some funding or extension of current contracts. The Justification of a project Is the text written by a researcher or person working on a project, to explain why it is important to carry out the project and the consequences it may have. No. A Sole Source or Proprietary Purchase must meet at least one of the following criteria: One-of-a-kind. Used Equipment Justification Form Wireless Communication Forms. Please be brief, but concise. Trade-In Authorization Form. Below is a checklist intended to help evaluate sole source requests. Justification and Approval (J&A) - A document required to justify and obtain appropriate level approvals to contract without providing for full and open competition as required by the Federal Acquisition Regulation (FAR). 20 Jan 2017 Example #1. Single/Sole-Source Justification Regulations and sound business practices encourage competitive sourcing. Jan 08, 2015 · There are some simple tips that might be taken care in order to write a quality letter of Justification. The Source Selection Plan (SSP) activities make up the evaluation It is only available from a single source supplier that has sole ownership and rights to the product or service being provided. Sole Source Letter Example, Fbi Director Mueller « Case Closed … What Really Happened In The pertaining to Sole Source Letter Example – The Best Letter Sample Moderncv Cover Letter Justification. Example 1: Only one  Contact the buyer who handles the commodity or service for more information. single source justification memo sample

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